MINUTES

CALL TO ORDER – Meeting was called to Order at 0840 by President Frommelt.

ROLL CALL – Present were President/Director Frommelt, VP (USMC)/Director Egen, VP (USN)/Director Dollarhide, Secretary/Director Cooney, Treasurer/Director Williams and Directors Cole Linder, Blosser and Eberhardt.

MOTIONS APPROVED SINCE LAST MEETING

- WINTER BOARD LOCATION; SCOOTER PRINTS; HONORARY MEMBERSHIPS FOR ADM. FULLER & MR. CALDWELL; SUPPORT FOR A-4 RESTORATION, and 2012 BUDGET.

COMMUNICATIONS AND REPORTS

MEMBERSHIP STATUS TERRY COONEY – As of 15 March membership stands at 925 Dues paying members and 11 Honorary members. Retention results for 2011 were consistent with previous years coming in at 79.61%. New members exceeded suspensions by 48 which was above average. President Frommelt will work with Webmaster/Director Atwell on ways to turn website signups into paid memberships.

ASSOCIATION SHIRTS TERRY COONEY – Sales of shirts has slowed but we have sold 35 to date. Luckily we have a very cooperative vendor who doesn’t penalize us for single orders.

TREASURER’S REPORT MARK WILLIAMS (Attached) – The Association is in sound financial shape.

WEB SITE REPORT GENE ATWELL (Attached)

JOURNAL REPORT BOB HICKERSON – No report

MEMBERSHIP COMMITTEE MIKE EBERHARDT – No Report

OLD BUSINESS

MEMORABILIA (COIN/WATCH) REPORT – MIKE EBERHARDT – Mike is still searching for a reasonable vendor to make the coin. He brought with him a watch sample that could be customized to meet the members needs. Cost is only $750.

TURNOVER FOLDER STATUS – Bring to Reno

NEW BUSINESS

FUNDING FOR ATTACK HOSPITALITY ROOM – Both Mark and YP led this discussion. The general consensus was that the costs encountered last year were an anomaly but actions will be taken to minimize the opportunity for a recurrence. Signage and moving the bar to another part of the room were the primary recommendations.

WB SITE PUBLIC vs. PRIVATE DOMAIN – As part of his Web report Director Atwell made the following recommendations:

1. Move the Casualty Data and A-4 Assignments by Unit to the Public Accessible part of the site
2. Continue with the current accessibility of the photos and associated information to allow for public photo access and private viewing of the information associated with the photos.
3. Create a new data base item to cover copyrighted information and at a later date decide how to use the info.
4. To send an e-mail to all current applicants on the website who have not yet paid and thus are not active members.

All the above recommendations were approved by the Board.

(There was also a recommendation regarding sending a e-mail reminder for the USMC Centennial. I don’t remember what was decided on that.)

MEMBERSHIP 1000 – This is the goal of the organization for the coming years.

P&W SPONSORSHIP – Director Frommelt reviewed the process that resulted in a $2500 donation by P&W to the Association. The funds came with no strings attached and are available for activities that promote the objectives of the Association. Major emphasis will be on creation/maintenance of Restoration Fund to support A-4 restorations as we have done in the past, with perhaps more generosity?

SKYHAWK VENTURE PHOTOS – Director Dollarhide has assumed responsibility for this effort.

SELECTION OF THE NOMINATING COMMITTEE – Director Cole assisted by Director Cooney and Jack Woodul, Bob Hickerson and Ross Hieb will head up this effort. Directors up for re-election are: Atwell, Blosser, Cole and Williams.

SPEAKER FOR ANNUAL LUNCHEON – A list of potential candidates was assembled and a Director was assigned to each candidate to determine their availability to speak at our annual luncheon. First three choices and check out sponsors are Adm Gillcrist-Hun, Adm Bowes-Jigger, and Mike McDougal-Buick. A report back is required by 1 May.

REQUEST FOR FUNDS

• A-4 LEATHERNECK MUSEUM – donation of $1000 from the P&W Sponsorship Funds was approved
• MCAA – an operating fund of $500 from the Budget was approved. Caruso prints were also allocated for speaker honorarium and member sales.
• BANNER STAND – purchase of a banner stand for use at non Tailhook events was discussed Directors Frommelt and Linder to investigate sources and cost. Results to be submitted to the Board for approval.

RECOGNITION AWARDS – none at this time.

GOOD OF THE ASSOCIATION

FUTURE MEETINGS

- 2012 ANNUAL MEETING – 8 September 2012

• LOCATION – TAILHOOK SYMPOSIUM, RENO, NV
• ORGANIZATIONAL ASSIGNMENTS –
• Admin - YP
• Booth - TERRY
• Luncheon – EBERHARDT/COLE
• Speaker – See above

ADJOURN – Meeting adjourned at 1030.

PROFIT AND LOSS BUDGET VS. ACTUAL 2011

					Jan - Dec 11		Budget		$ Over Budget
	Ordinary Income/Expense
		Income
			Direct Public Support
				Individ, Business Contributions	24.05
			Total Direct Public Support		24.05
			Gross Sales of Inventory		953.45		500.00		453.45
			Investments
				Interest-Savings	21.98		134.00		-112.02
			Total Investments		21.98		134.00		-112.02
			Membership Dues
				Paypal	9,761.00
				Secretary - Dues	17,548.00
				Membership Dues - Other	0.00		22,304.00		-22,304.00
			Total Membership Dues		27,309.00		22,304.00		5,005.00
			Other Types of Income
				Advertising Sales	250.00		250.00		0.00
			Total Other Types of Income		250.00		250.00		0.00
			Program Income
				Annual Luncheon	2,910.00		1,500.00		1,410.00
				Attack Hospitality Donations	1,345.82		800.00		545.82
				Attack Hospitality Shared Paym	2,310.38		1,400.00		910.38	A-6 Share
			Total Program Income		6,566.20		3,700.00		2,866.20
		Total Income			35,124.68		26,888.00		8,236.68	More income than expected
			Availability Adjustments
				Prepaid 22008/2009 Dues	8,990.00
				Moved to Prepaid 2012/2013 Dues	-12,060.00
				Total Adjustments	-3,070.00
		Adjusted Total Income Available for 2010			32,054.68		26,888.00		5,166.68	More income than expected
		Expense
			Annual Meeting
				Attack Hospitality Suite	5,966.58		3,500.00		2,466.58	Donations, A-6, Laib to offset
				Board Meeting	367.07		270.00		97.07
				Booth Rental	300.00		300.00		0.00
				Displays	532.21		350.00		182.21
				Luncheon	2,877.94		1,530.00		1,347.94
			Total Annual Meeting		10,043.80		5,950.00		4,093.80
			Awards and Grants
				Cash Awards and Recognition	214.00		200.00		14.00
				Corporate Sponsorships	200.00		500.00		-300.00
				Donations	0.00		1,000.00		-1,000.00
			Total Awards and Grants		414.00		1,700.00		-1,286.00
			Banking Expenses
				Pay Pal Fees	358.94		270.00		88.94
			Total Banking Expenses		358.94		270.00		88.94
			Business Registration Expenses
				Prof. Services - Non Profit Rep	104.00		124.00		-20.00
			Total Business Registration Expenses		104.00		124.00		-20.00
			Contract Services
				Accounting Fees	36.12
				Prof. Services-Editing & Design	2,115.00		2,745.00		-630.00
			Total Contract Services		2,151.12		2,745.00		-593.88
			Operations
				Membership Expense - Admin	493.19		400.00		93.19
				Postage, Mailing Service	1,731.86		2,000.00		-268.14
				Printing and Reproduction	9,300.00		9,300.00		0.00
				Supplies - Office	329.45		200.00		129.45
				Website	205.00		207.00		-2.00
			Total Operations		12,059.50		12,107.00		-47.50
			Other Types of Expenses
				Advertising Expenses	250.00		250.00		0.00
				Business Owners Insurance	500.00		500.00		0.00
				Gross Inventory Expense - Other	15.17
				Gross Inventory Expense - Shirt	487.00		260.00		227.00
				Insurance - Liability, D and O	2,076.00		1,045.00		1,031.00
				Miscellaneous	84.00
			Total Other Types of Expenses		3,412.17		2,055.00		1,357.17
		Total Expense			28,543.53		24,951.00		3,592.53
	Net Ordinary Income				6,581.15		1,937.00		4,644.15
		Adjusted Ordinary Income			3,511.15		1,937.00		1,574.15
Net Income					6,581.15		1,937.00		4,644.15
	Adjusted Net Income				3,511.15		1,937.00		1,574.15
					1235.15					If offset with $1,235.15 Laib
					4,746.30					Income over expenses

BALANCE SHEET

				Dec 31, 11
ASSETS
	Current Assets
		Checking/Savings
			Chase Savings	22,207.05
			Ernie Laib Fund	2,470.30
			WAMU 2012 Pre-Paid Dues	10,710.00
			WAMU 2013 Pre-Paid Dues	5,980.00
			WAMU Checking	7,166.65
		Total Checking/Savings		48,534.00
	Total Current Assets			48,534.00
TOTAL ASSETS				48,534.00
LIABILITIES & EQUITY
	Equity
		Opening Bal Equity		50,466.65
		Unrestricted Net Assets		-8,513.80
		Net Income		6,581.15
	Total Equity			48,534.00
TOTAL LIABILITIES & EQUITY				48,534.00

2011 CASH FLOW

				Jan - Dec 11
		OPERATING ACTIVITIES
			Net Income	6,581.15
		Net cash provided by Operating Activities		6,581.15
	Net cash increase for period			6,581.15
	Cash at beginning of period			41,952.85
Cash at end of period				48,534.00

Revenue							2011 Actual
		Dues:
		Dues from reserve (prior years)						$10,710.00	Actual 2012 Advance Dues
		Dues - Foreign						$559.00	Note: 8 memberships at $18; 8@$35; 1@$45; 1@$90
		Dues - 1-year						$ 8,280.00	Assumes all current $30 members (276) re-up at $30
		Dues - 3-year Total
			Dues - CY 2012			$10,710.00		$4,025.00	Assumes all current $75 members (161) re-up at $75.
			Deferred dues - CY 2013			$10,005.00		$ -	Note: Equals $5980 + $4025
			Deferred dues - CY 2014			$ 4,025.00		$ -
			Deferred dues - Total			$24,740.00
					Dues Available 2012	$23,574.00
		Non-Dues Revenue:
		Advertising						$250.00	Note: Sold $250 in 2011
		Donations					$24.05	$ -
		Patches, decals, bumbper stickers						$100.00	Note: Sold $235 in 2011
		Sales of Association Shirts					Total Inven.	$ 350.00	Assumes 10 shirts sold. Sold 15 in 2011.
		Sales back issues A-4Ever					$953.00	$50.00	Note: Sold $158 in 2011
		Interest from $22,185.07 Savings					$20.16	$20.00	Note: $20 in 2011
		Luncheon					$2,910.00	$1,500.00	Note: 50 attendees @ $30 per plate
		Hospitality Suite Donations					$1,345.82	$850.00	Note: $811 in 2010. Was $1345 in 2011, but anomaly
		Intruder Assoc. Share of Hospitality Suite					$2,310.58	$1,850.00	Note: $1345.52 in 2010. Was $2310 in 2011, but was an anomaly
		Transfer from Ernie Laib Fund							Note: Add to offset some of $1850 SA share of Hospitality Suite if budget overruns
					Non-Dues Revenue Total	$4,970.00			Note: Non-dues revenue total
		Total Revenue - CY 2012						$28,544.00
Expenses
		General Expenses:
		Membership Expense - Admin					$493.00	$400.00	Note: secretarial/membership reimbursed expenses (spent $493 budget in 2011)
		Newsletter Mailing						$ 250.00	Note: One Prez Says Mailing to members with no e-mail
		Supplies, Office					$329.45	$450.00	Note: supplies incident to recruiting; journal mailing; Treasurer Supplies. Budgeted $200 in 2011.
		Insurance					$1,538.00	$ 1,545.00	Note: D&O $1038 plus $507 Business Owner's Insurance
		Professional Services - Non-profit representation					$104.00	$124.00	Note: Annual incorporation fees
		Website					$205.00	$205.00	Note: hosting $84; $121 domain names
		Telephone: Conference Calls						$ -	Note: use free teleconferencing
		Corporate sponsorships					$200.00	$500.00	Note: Tailhook Assn; MCAA
		Donations (Grants)					$ -	$ 1,000.00	TBD
		Awards and Recognition					$214.00	$200.00	Note: plaques for directors, honorees.
		Advertising					$250.00	$250.00	Note: commitment for Hook magazine
		Purchase of Association Shirts					$487.00	$270.00	Note: 10 shirts @ $22 plus $50 postage
		Promotional						$ -
		Legal fees						$ -
		Miscellaneous					$84.00	$ -
					General Sub-Total	$5,194.00
		Annual meeting:
			Booth rental				$300.00	$300.00
			Displays				$532.21	$350.00	Note: Actuals was $532 this year, but there was a $300 expedite fee
			Luncheon				$2,877.94	$ 1,500.00	Note: 50 attendees @ $30 per plate
			Board Meeting				$224.51	$225.00	Note: Room, setup, coffee, doughnuts. Sept Mtg went up $90, this year. Was $135 before.
			Audio/Visual – Luncheon				$130.00	$30.00	Note: Luncheon microphone
			Audio/Visual - Hospitality Suite				$450.00	$450.00	Note: Screen and speaker hookup offset by Intruder Assoc. share and donations.
			Hospitality Suite				$5,516.58	$4,100.00	Note: Offset by donations and Intruder Assoc. share so net is $1850
					Annual Meeting Sub-Total	$6,955.00
		Spring Board Meeting:
			Board meeting				$142.56	$135.00	Note: Room, setup, coffee, doughnuts
					Spring Brd Mtg Sub-Total	$135.00
		Bank, Credit Card, Paypal:
		Bank charges						$ -	Note: Miscellaneous
		Paypal charges					$358.94	$360.00	Note: Actuals for 2011
		Credit card processing fees						$ -	Note: Discontinued credit cards
		Professional Services - Administration						$ -	Note: Discontinued need for Tailhook Administration
		Telephone: Toll-free number						$ -	Note: Discontinued toll-free telephone
					Bank, Credit Card, Paypal Sub-Total	$360.00
		The A-4Ever:
		Postage					$1,731.86	$2,000.00	Note: A4Ever Journal; $590 per issue, but postage may go up
		Printing & Reproduction					$9,300.00	$9,300.00	Note: A4Ever Journal @ $3,300 in 2011
		Professional Services - Editing & Design					$2,115.00	$3,000.00	Note: S. Davis at $750 per issue, including electronic only issue							Raise to $750 per issue for four issues = $3,000
					The A-4Ever Sub-Total	$14,300.00			Note: Editing was $4665 per year before 2011
						$4517 per print issue and $750 for electronic issue
		Total Expenses - CY 2012						$26,944.00
		Profit/(Loss) - CY 2012						$ 1,600.00